Eunice Thomas Elementary is looking to fill a secretary position for the 2026-2027 school year.

 

SUMMARY
This position provides the necessary clerical support required by the administration of the school district to assure the smooth, efficient operation of the school offices or departments.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
1.Demonstrates appropriate greeting procedures and effective routing techniques.
2.Demonstrates effective listening skills.
3.Communicates effectively with staff and general public in order to provide information andassistance while maintaining the confidentiality associated with the position.
4.Utilizes computer skills effectively.
5.Operates office equipment efficiently.
6.Prepare purchase orders, check requests, forms, etc. for administrators.
7.Prepare routine correspondence.
8.Answer phones, respond to routine questions, schedule appointments and route calls toappropriate staff.
9.Maintain files.
10.Keep schedules for administrators.
11.Make travel arrangements for administrators.
12.Supports fellow workers in completing short term projects.
13.Is dependable and self-motivated.
14.Initiates tasks when appropriate.
15.Performs functions assigned by supervisors in an effective and timely manner.
16.Demonstrates current knowledge of business grammar, terminology and proper formatting.
17.Maintains accurate and efficient records
18.Follows appropriate accounting guidelines.
19.Maintains confidential nature of all school-related matters.
20.Performs other tasks and assumes other responsibilities as assigned by the principal.

 

QUALIFICATIONS

 

Background Checks
Clearance on all background checks required by law that is satisfactory to the Administration.

 

Education/Experience
High school graduate and at least two years clerical experience

Language
Read and interpret documents such as instructions and procedure manuals
Write simple and complex reports and correspondence
Speak with members of the public and other staff members

 

Computation
Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages

 

Reasoning
An individual who holds this position must have the ability to:
Interpret instructions furnished in written, oral, diagram or schedule form
Solve problems when such problems have a variety of concrete variables

 

Technology
Have strong computer skills including word processing, and working with spreadsheets and databases
Be able to understand and submit reports to district administration, state and federal agencies
Have the ability to learn new systems and software

 

Additional Skills and Abilities
Strong interpersonal skills
The ability to work closely with a variety of staff members and the public
The ability to safeguard confidential information

 

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

Physical Requirements
The individual who holds this position is regularly required to walk, hear and speak. Close vision ability to look at a computer screen for long periods of time is required. Distance vision is also a must. The employee is frequently required use fingers and controls.

 

Attendance

Consistent and regular attendance is an essential function of this position

 

CONDITIONS AND ENVIRONMENT
The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Office environment: Typical
Deadlines: Frequent
Risk of injury: Minimal
Noisy environment: Routine (visitors, phones, bus radio)
Distractions: Routine (visitors, phones, bus radio)
Exposure to disease: Minimal, sporadic
Outdoor work: Rare